Job Description
Position Title: Team Assistant (1 Year Contract) - Urgent Role
Working location: Biopolis
Our Client:
Our client, a Japanese pharmaceutical MNC, with APAC regional office based in Singapore is seeking the right talent to join them as a Team Assistant (1 Year contract) in their dynamic organisation. You will be providing impeccable administrative support to a team of managers and staff for their daily business operations, to ensure workflow is seamlessly transited within the organisation. You will also act as a resource for managers, staff, and other administrative assistants for organisational policies and procedures.
Key responsibilities for the role include the following;
* Manage calendar activities for managers/staff
* Prepare and process all expense reports (eg, credit card, POs, invoices, accounts payable etc)
* Manage and prepare all travel arrangements and itinerary planning
* Schedule and coordinate onsite/offsite meetings
* Assist in budget preparation and documentation support
* In-charge of office supplies & inventories
* Monitor and arrange for office equipment repair/maintenance
* Provide regular updates & changes on company policies and procedures
* Meet & greet visitors and registration for onsite/offsite guests
* Assist in producing business correspondence, presentations, spreadsheets
* Provide general administrative support for the team
The Requirements:
* Excellent communication (verbal & written) skills is an essential requirement
* Ability to multi-task and good problem-solving skills in a fast-paced environment
* Ability to work with minimal supervision with own initiatives
* Meticulous with an eye-for-detail
* Prior relevant experience in secretarial/office administration will be an added advantage
* Ability to commence work in short notice will be a plus
If you would like to seek an exciting career growth in a fast-paced MNC environment, we would like to speak with you.