Job Description
* US Global Investment Bank
* Fast-paced work environment
* Dynamic work culture
Our Client:
Our client is one of the largest investment bank in the world that offers investment management, securities, asset management, prime brokerage, and securities underwriting.
As a member of the team, it is a unique opportunity to support a business, focusing on tasks and processes related to vendor onboarding, contracts, accounts payable and expense management as this business unit grows and engages with various vendors. The successful candidate will provide key coordination between global and regional teams who govern the onboarding, contracts and payment processes.
The Responsibilities:
* Support tasks relating to Spend Management including vendor onboarding, sourcing request, contracts and expense payment
* Understand general vendor onboarding, contract and payment setup tasks and vendor invoice submission flows, with training to be provided
* Ensure payments are made with adherence to the Firm's policy on vendor payments, and within the agreed time-frames set by the business
* Proactively communicate requirements, issues, and delays that are needed for vendor onboarding, contract and payment setup tasks
* Maintain list of vendor pipeline, invoices pending and paid for reporting purposes
* Update and maintain select vendor profiles in compliance with the Firm
* Support tasks relating to vendor payments - invoice processing
* Support tasks relating to the employee's Travel and Entertainment expense reimbursements
* Manage other admin assistance for Procure to Pay including coordination of team/ department meetings
The Requirements:
* Bachelor's degree with minimum of 1.5 years' relevant experience (Accounts payable/invoice management experience preferred)
* Strong spreadsheets skills and excellent knowledge of Office products
* Should be able to effectively communicate and develop/sustain good working relationships with other teams and stakeholders
* Excellent partnership building skills and strong customer service perspective
* Effective organizational to work in a fast paced environment
* Proven time management and organization skills
* Strong analytical skills and detail oriented
* Willing to take on extra responsibilities
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.