Job Description
Our Client:
Our client is one of the top leading construction companies with its Headquarters in Japan. Their Singapore office is looking for an Assistant Manager who will be responsible to support Business Development Division as Project Management Communicator.
The Responsibilities:
PRE-QUALIFICATION (PQ) & TENDER PREPARATION
* Gather information from various department/Persons-in-Charge (PIC)
* Fill up PQ/Tender forms
* Coordination of meetings, site show rounds for tender
* Schedule control and monitoring
* Coordinate and liaise with external consultants/partners to gather information in preparing the tender.
* Coordinate with internal team and send tender queries to Client/Consultants
* Attend tender meetings, record minutes and circulate it to tender team (if required)
* Preparation and compilation of Documentation (Tender / PQ requirements, Contract Award, Extension of Time (EOT) requests, Form of Tender, general support, etc.)
* Print and compile tender documents for submission
* Submit PQ/tender via requisite submission method or deliver submission copy to Client
* Coordinate with team to follow up on responses for Post Tender Clarifications
MARKET RESEARCH FOR NEW BUSINESS OPPORTUNITIES
* Monitoring of Competitors' activities: List and summarize major Competitors and their secured projects
* Arrangement of meetings with Clients / Consultants to discuss potential project collaborations
* Assist on BCI updates and monitor incoming tenders via BCI, Gebiz and Zycus, etc.
* Assist to coordinate, complete authorities' or other survey forms and submit to respective parties
* Carry out Industry Research
* Compilation of relevant news articles: construction industry, real estate, Clients, Competitors, etc.
* Attend relevant seminars, when available
ESTABLISHMENT AND MAINTENANCE OF KNOWLEDGE STOREHOUSE OF CLIENT / PROJECT DATABASE
* Update and maintain Client / Project Database (about 4 times/year)
* Update and maintain latest information for Project List (for PQ & Tender)
* Distribution to person-in-charge (PIC), store in in-house server / system (Sharepoint)
QUALITY MANAGEMENT SYSTEM (QMS)
* Organise Project Review Meetings
* Coordinate with Person-in-Charge (PIC), update the basic sales information sheet (if required) and upload to Sharepoint
* Monitoring QMS Status (Schedules, etc.)
RELATIONSHIP MANAGEMENT
* Public relations, i.e., maintain good relationships with Clients, Consultants and potential collaborators, etc.
* Send and collect Customer Survey Sheets for all completed projects
* Coordinate and send Customer Survey Forms to Clients/Consultants for feedback, then upload completed Forms to Sharepoint.
PUBLICATIONS & PUBLICITY
* Manage archives of publishing material, e.g., images / articles of Client's completed projects
* Coordinate and liaise with Clients to seek approval for publishing of materials for marketing purposes, including for requests from other subsidiaries
* Compilation of Project Completion Photos and information
* Distribution of in-house "Approach" & "Design Works" magazines to Clients/Consultants (4 times/year)
CORPORATE CHRISTMAS E-CARDS
* Coordinate and liaise with suppliers on the selection of Christmas e-cards
* Coordinate and liaise with management/various departments to finalize mailing list
* Send Christmas e-cards to corporate Clients/Consultants/Partners
ADMINISTRATION WORK
* Assist in document preparation
* Project Strategy Sheet
* Collect Client financial reports
* Distribution of in-house "Approach" magazine to Clients / Consultants (4 times/year)
* Filing and maintenance of BD files
* Housekeeping of BD server or items related to BD
The Requirements:
* Relevant university degree / diploma
* Experience in construction and/or engineering industry
* Friendly disposition
* Good time management skills
* Able to work under stress and complete tasks within set deadlines
* Able to adopt proactive approach and take initiative
* Willingness to help the Company to improve and move forward